Reviewed July 24, 2026. Your Official Military Personnel File (OMPF) is a permanent Navy record. MyNavyHR explains that it contains digital images in categories such as fitness reports, awards, professional history, personal data, orders, privileged information, and enlisted records. Missing or misfiled documents can affect career decisions and benefits, so review the file before a deadline is close.
1. Open OMPF - My Record
Use BUPERS Online and select OMPF - My Record. Work from a trusted device and protect every downloaded page because personnel records contain sensitive information. If access fails, use the official MyNavyHR OMPF page for current access and support links.
2. Review by category, not only by date
Build a checklist around the events in your career and compare it with what is actually filed:
- All periodic, special, transfer, and detachment evaluations or fitness reports
- Awards and approved award citations that belong in the OMPF
- Training, education, and qualifications approved for permanent filing
- Reenlistment, extension, appointment, and accession documents
- Orders and official record-change documents
- Separation or retirement documents, when applicable
Do not assume that a document appearing in another Navy system is automatically in the OMPF. Verify the image in OMPF - My Record.
3. Confirm that the document belongs in the permanent file
BUPERSINST 1070.27E and the MyNavyHR Retain/Delete List determine what should be filed. Submitting an unsupported document does not force it into the OMPF; the instruction states that documents that do not meet retention guidance may be destroyed.
Also avoid duplicate routing. Some documents require action by an office before filing, and the instruction says not to submit those documents twice.
4. Route an omission through your personnel office
BUPERSINST 1070.27E directs service members who discover omissions to contact their personnel office for assistance. Give your CPPA or admin office a clean copy, the document date, the event it supports, and the correct filing category if known. Ask for the submission or case number.
5. Recheck the image after processing
A submission receipt is not the same as a verified OMPF image. After the stated processing window, return to OMPF - My Record and confirm that the correct pages are readable, complete, and filed in the expected category. Save the case number until that check is complete.
When to review
Review early enough to allow correction before a selection board, advancement eligibility review, transfer, commissioning package, reenlistment decision, or separation. Board-specific correspondence rules and deadlines are separate from routine OMPF corrections, so follow the current board NAVADMIN and MyNavyHR board page when a board is involved.
Official sources
- MyNavyHR - OMPF Permanent Personnel Record
- BUPERSINST 1070.27E - OMPF document submission guidelines
AxoNNexa is not affiliated with or endorsed by the Department of the Navy. Record requirements can change; verify current guidance with MyNavyHR and your command personnel office.
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